Whether you are an England international or an occasional player for your local side, going on tour is a fantastic way to build team spirit, morale and identity. It provides a rare and exciting opportunity for players and coaches to get to know each other that little bit better and helps to build teamwork both on and off the pitch. Tours often provide memories and friendships that will last a lifetime; the camaraderie and banter can be second to none.
It is important to carefully consider the aim of your tour. Will it be for development, as an opportunity to try new things in a different environment, or solely for fun and relaxation?
You must also consider the most appropriate timing for your tour and the destination, always keeping your overall aim in mind.
Alternatively, hosting a touring team provides an opportunity to play against new opposition and make new rugby contacts.
When planning a tour with another Union, whether it is travelling overseas or hosting a team from another Union, approval must be obtained in advance in accordance with RFU Regulation 10 (PDF 36KB). If you’re planning a tour for children it is essential that you read our Touring with Children Guide (PDF 228kB) and the RFU Safeguarding Policy.
For further information please refer to the Cross Union Match Approval Guidelines (PDF 216kB).
If you are a school then please refer to the schools page.
Applying for permission to tour overseas (clubs)
- Download the Outgoing Tour Application form (PDF 216kB).
- Fully complete this form. You will need to obtain approval from the host Union of the country you are visiting. For this you should get assistance from your host club, or contact the host Union directly. Details of worldwide Unions can be found on the IRB website www.irb.com.
- Clubs that are affiliated to the RFU will be insured by the RFU’s Death & Catastrophic injury insurance (PDF 36kB) for playing rugby while on tour, providing RFU approval has been granted and your policy is up to date. Please note that this insurance does not cover temporary injury, loss of earnings, medical and legal expenses or any other type of injury not mentioned in the policy. However, you will need to obtain travel insurance (which will cover you for any repatriation costs should a player become injured during the match and need specialist travel home) and we recommend this is obtained through Marsh Insurance – 0844 209 0413. They can also be reached via email at email@example.com. Details of Marsh insurance policies can be found here.
- Once completed and signed, send your application to your Constituent Body (CB) (PDF 116kB) and they will either write to your Tour Manager confirming approval (providing it is correctly and fully completed), or forward to Twickenham for RFU approval. Please note it is important to keep a hard copy.
- Lastly, have a great tour.
Applying for permission to host an incoming tour (clubs)
- Download the following incoming tour application form: Incoming Tour Application form (PDF 244kB).
- Fully complete this form. You will need to obtain approval from the Union of your visiting team. The visiting team should assist you with providing this information. Details of worldwide Unions can be obtained from the IRB on their website www.irb.com.
- The Appendix Schedule 1 must be signed by all players and officials from the touring party who are 18 and over. This does not include parents or players who are under 18 – in this instance the coach and officials from the visiting team must sign on behalf of the players.
- Send your fully completed application to your Constituent Body (CB) (PDF 116kB) and they will either write to your Club Official confirming approval (providing it is correctly and fully completed), or forward to Twickenham for RFU approval. Please note it is important to keep a hard copy.
If you would like more information regarding touring, please contact the Rugby Events & Competitions Department at Twickenham via email at firstname.lastname@example.org or visit our Tour Resources & Forms page.
Note: For season 2014–15, Age Grade Rugby (U7s to U18s) runs from Saturday, August 30, 2014 until Monday, May 25, 2015 (inclusive). To comply with the regulations, all incoming age-grade tours must be played within these dates.