How GMS can help your club

A number of clubs are effectively using the GMS system to help streamline their administrative tasks, manage and monitor their memberships, collate data and keep track of their budgets and spend.

Des Chapman data officer for Long Eaton RFC and Army Rugby Union Referees Society (ARURS), has been using GMS for a number of seasons and is on the GMS area 4 User Group. Through his role within the User Group he reports back monthly on the effectiveness of the system, raising any areas for improvement based on regular usage. 

“Before the system was introduced I used to have to create a standalone spreadsheet and add or subtract people myself to keep up to speed on our members," said Chapman.

"With GMS I can now update everything online and simply download it into a spreadsheet, saving me a huge amount of time. I can even break up the membership list by age groups which is really useful.”   

Coaching benefits

Data officer Spike Kenny has fully embraced GMS at his club, Old Alleynians RFC, utilising it for a number of purposes.  

“We started at absolute zero and so for our first phase we’ve focused our efforts on ensuring our youth members and links to parents were up to date on the system. A key impetus for us doing this was the fact that the majority of our youth coaches are from the parent group.” 

The club run two coach development programmes each season to ensure coaches are up to standard based on the new rules of play. By working from an accurate list of active coaches through GMS the club is able to use it to support safeguarding and ensuring they all coaches completed their Headcase and Rugby Safe awareness modules, have the relevant DBS checks and are embracing the new coaching qualifications.

Spike added: “We’re really seeing the benefits of the system. With 133 coaches identified as being active in our club it’s important that the relevant checks are carried out on each coach and GMS effectively ensures all data and records are housed in one place making it really user friendly.”    

Alongside ensuring their membership details are accurate, the club also use GMS for income and expenditure planning.

“With an accurate idea of active members we are able to assign membership types to each person in the system, enabling us to plan our money for each upcoming season. Our next goal is to create a subscriptions payment system on GMS which will be a really valuable tool.”

Lapsed members return

At the end of last season, Kesteven RFC dipped their toes in GMS waters in an effort to re-engage lapsed players. They decided to use it to invite members to attend a pizza evening at the club house.

Around 30 participants turned up, making it a really successful evening,” said Bill Berridge, Hon Sec and Data Officer for Kesteven RFC. Some returning players even went on to attend future training sessions and so it was a definite step forward for us and has given us the encouragement to run another evening at the beginning of September.” 

Similarly, Stamford RFC used the system to email their female members to gauge interest in a creating a ladies team. As a result, the club’s ambition is to create a touch or transition ladies group this season.  

If you would like advice on how to get the best use out of GMS, click here.

You can now add single or bulk upload fixtures for all non-league games and for all teams below first team level into GMS. Find out about the new Team Management Module.