Youth / Age Grade Registration
Age Grade Player Registration, formerly known as Youth Registration, becomes a fully online process from 2018-19. This reduces the burden on everyone and streamlines the process to help players, parents and volunteers in the Age Grade sections of our rugby clubs and in particular our Club Registrars.
It provides more consistent, accurate and usable information for clubs and the RFU to help players and parents enjoy their Age Grade Rugby and transition into the adult game. In addition it will ensure GDPR compliance and brings the process more in line with the adult registration process.
A simple process involves the parent or guardian of the player completing their details and those of the player, directly through an online registration form. This then triggers an automatic verification process for the parent/guardian and Club Registrar to complete and confirm that the player is registered.
User Guides for Club Registrars and Parents
Guide for Club Registrars >
Guide for Parents >
What is changing?
In order to reflect the changes in the game in recent years, this system will now be called Age Grade Registration, not Youth. Registration of all age grade players remains a requirement in Regulation 15.
The online system means that the current paper registration forms will no longer need to be used. The parent or guardian is able to complete and verify their registration online, rather than writing out and handing over the form. The Registrar simply completes the process by reviewing pre-populated information rather than having to input it all into GMS themselves.
The new system will assist clubs with GDPR compliance and by creating and/or updating the single club membership profile for the individual.
When is this happening?
Implementation of the new online Age Grade Registration process starts from the coming season in 2018-19. It will be further developed for September 2019.
Updated guidance, FAQs, support and resources will be available in August 2018 across RFU communication channels and on englandrugby.com. This will be ahead of Age Grade Registration beginning in clubs from the start of September.
Why is this changing?
The current registration process is outdated and inefficient. It does not work well under GDPR and takes up a lot of parent/guardian and valuable volunteer time; it needs to be streamlined.
The RFU paper registration form has not been updated since 2015 and it requests a range of personal information beyond what is strictly needed. The use of large numbers of paper forms also presents a risk from a data security and data retention perspective. There is also over-reliance on the Club Registrar and a duplication of effort. The inputting of this data direct by the parent/guardian into an online system, instead of writing it on a form to then be transferred, will not only be more efficient, but it will also mean there is greater accuracy and quality to the data held.
The RFU strongly encourages clubs to utilise the new method of account creation for prospective players and their parents in the age grade game. Please note that club administrators wishing to create records on GMS on behalf of the new individuals joining their club, will still be able to do so. However, please consider it will then be the responsibility of the club administrator to record this data accurately.
The current process tends to create the perception that youth registration is separate to the profile of that player going forward in their rugby journey, when it is not; it is the start of their lifetime membership profile for the club to support their involvement in the game.
The new Age Grade Registration system will reduce the burden on everyone and in particular our Club Registrars. It will provide more consistent, accurate and usable information for clubs and the RFU to help players and parents enjoy their Age Grade Rugby and transition into the adult game.
Any queries should be directed to email@example.com.